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April 5, 2012
Guidelines for Baronial Letters of Intent and Baronial Polling Letters of Intent
Unto the populace of the Barony of Twin Moons:
Their Excellencies Morgan and Elizabeth will soon complete their warrant. Therefore, in accordance with Kingdom Law, The Crown is accepting Letters of Intent from qualified couples who wish to be considered as candidates for the position of Baron and Baroness. To be eligible for this position, candidates must be paid members of the SCA and reside within the zip codes assigned to the Barony of Twin Moons.
Letters of Intent should be sent to the Crown and Heirs with copies to the Kingdom Seneschal and the current Baron and Baroness of Twin Moons. Letters may be sent by either US Mail or email.
Letters of intent must be received by January 31, 2012.
The following information must be included in your Letter of Intent:
- Full contact information that includes both modern and SCA names, complete mailing address, phone number(s), and email addresses
- Proof of current membership
- A statement of your reasons for seeking the position
- A statement of your plans and dreams for the future of the Barony
- A brief statement of your history of participation in the Barony and within the SCA
- A statement that you fully understand the responsibilities of the positions of Baron and Baroness and that you are willing to commit to a three year term of office
- A statement that you understand that, if accepted as a candidate by the Crown, your Letter of Intent will be published in the Baronial newsletter.
Polling - A polling of the current paid members of the Barony of Twin Moons will be conducted on April 05, 2012. If the results of that polling do not show a clear preference, a second run-off polling
will be held immediately following the closing and tabulation of ballots from the first poll.
Members are encouraged to remain on-site should a second poll be necessary.
To participate in the polling, you must possess a valid SCA membership that is listed in the zip
codes assigned to the Barony of Twin Moons and be eighteen years of age or older.
Current membership will be verified on a membership list at the polling site, or you may present
an online membership renewal confirmation that is dated after the Milpitas Registry Office List
was generated. A driver’s license or government picture ID will also be required to be shown to
prove age and identity.
There may be some SCA members who do not reside within the zip codes currently assigned to
the Barony but who play exclusively in the Barony and consider themselves as active members
of the group. These individual will be allowed to cast a ballot of a different color after signing astatement agreeing to not participate in the polling of any other group in the kingdom for the
next three years.
Absentee Ballots - Proxy ballots are NOT allowed. If you are unable to attend the polling, you may follow the procedures below to submit an Absentee Ballot Letter. No exceptions will be made to the timeline or contents for an Absentee ballot to be counted, so review the requirements carefully, and send your letters in as soon as the candidates are announced. You must write a letter to the
Kingdom Seneschal stating your preference in the poll. Your absentee ballot must be RECEIVED
by April 5, 2012 to be counted. DO NOT require a signature at delivery on a mailed ballot, as that will delay delivery. If there is a second polling, absentee ballots will only be counted if the preferred candidates remain in the run-off polling.
Your letter must include ALL of the following:
- The names of one and only one couple you prefer as candidates.
- Your modern and SCA name and the mailing address for your membership, including zip code.
- Proof of membership (Any one of membership number, photocopy of membership card, photocopy of Southwind label, photocopy of confirmation printout from online membership renewal)
- Photocopy of a driver’s license or government ID showing your modern name, zip code, and proof that you are 18 years of age or older.
- If you do not reside within the zip codes currently assigned to the Barony but consider yourself as a member thereof, your absentee ballot must include the following signed statement: “I consider myself a member of the populace of the Barony of Twin Moons and promise the Crown of Twin Moons that I will not cast a ballot in any polling for another group within the Kingdom for three years following April 5, 2012.”
Send the absentee ballot by US Mail to arrive by April 5 to:
Lady Thyri ingen Aedain ui Rigain
C/O Reagan Guthrie,
1573 W. Bagpipe Dr., Tucson, AZ 85746
or email to arrive by March 5 to:
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and
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In Service to the Crown and Kingdom of Atenveldt,
Lady Thyri ingen Aedain ui Rigain
Kingdom Seneschal
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